Prometheus ERP

What Prometheus is

Prometheus is an enterprise resource planning (ERP) system designed to fit organizations that need accounting, project and task management, sales, purchasing, inventory, CRM, administration, human resource management, manufacturing and other day-to-day operations in one place.

It is Promatics' white-labeled ERP, built on ERPNext, the open-source ERP. Promatics packages it with industry editions, US configuration and its own support, and remains accountable for the whole system: implementation, customization, hosting, upgrades and help when you need it. Prometheus is web-based and cross-platform, so it runs in a browser on any device, and everything we build is easily extended to neighboring systems across your organization through its APIs.

Core modules

• Accounting: general ledger, receivables and payables, bank reconciliation, budgets, multi-currency and financial statements.
• Sales and CRM: leads, opportunities, quotations, sales orders and customer history.
• Purchasing: supplier quotations, purchase orders, receipts and supplier records.
• Inventory: multiple warehouses and stores, batches and serial numbers, and reorder levels.
• Projects and tasks: plans, tasks, timesheets and project billing.
• Human resources: employee records, attendance, leave, expense claims and appraisals.
• Manufacturing: bills of materials, work orders and production planning.
• Administration: assets, maintenance, documents and approvals.

Industry editions

Prometheus for healthcare and laboratories

A web-based, highly configurable system designed to run and manage your entire laboratory operation and workflow from end to end in real time, from sample collection to diagnosis and patient history.

• Manage patient details.
• Create appointments and consultations for patients.
• Record patient encounters with the consultation document.
• Manage assessments, prescriptions and medical coding from a single place.

For US health organizations, we configure role-based access and audit trails with the HIPAA Privacy and Security Rules in mind. Where a certified EHR is required, Prometheus runs alongside it.

Prometheus for distribution and retail

Commerce has evolved: it is customer-centric and digital-first, and it demands that sellers develop new capabilities faster than ever. Using the cloud well is essential for selling across channels, but it is far from easy. Prometheus simplifies both ends of the retail puzzle: your customers and your systems.

• Inventory control and multi-store management.
• Batched items, returns and credit notes handled easily.
• Landed cost vouchers, taxes and charges, and multi-currency accounting, useful when importing goods.
• Automated stock replenishment, automatic reorders and requisitions.

Prometheus for legal

Designed from a legal practice perspective, Prometheus helps you see the big picture, with the resources your departments need in one place: matters, email, litigation, legal spend, document and contract management, e-billing and reporting, outside collaboration and calendars. It scales with your firm, so you will not outgrow it.

• Billable and non-billable expense tracking.
• Multiple document upload and download, with versioning and sorting.
• Case status dashboards, cases by stage, revenue reports and more.
• Invoices and detailed billing, customized with terms, discounts and fees.

Client trust accounting rules, including IOLTA requirements, are set state by state through each state's bar and courts; we configure Prometheus to the requirements your firm and its accountant specify.

Prometheus for non-profit

A cloud-based non-profit management suite that helps organizations engage and build meaningful relationships with their contacts, using straightforward tools to automate workflows, increase capacity and reduce stress.

• CRM and donor management.
• Grants and membership management.
• Email campaigns, marketing and communication.
• Analytics, reports and project management.

Donor acknowledgment letters can be set up to include the information the IRS expects from 501(c)(3) organizations, with your accountant's direction, and email campaigns can carry the sender identification and opt-out handling the CAN-SPAM Act requires.

Organizations in other industries start from the core modules and are configured the same way.

Built for US requirements

• Sales tax: state and local sales and use tax, set up for the places where you have nexus and configured with your accountant.
• Banking: bank statement imports and reconciliation for ACH, wire, check and card payments.
• Payroll: integration with a US payroll provider, with results posted back to accounting.
• Multi-company and multi-currency: separate entities, and USD and other currencies in one system.
• Privacy: role-based permissions, audit trails and a hosting location you choose.

Deployed on-premises or in the cloud, your choice

Prometheus can run on dedicated servers in your own premises or data center, in your own cloud account, or hosted for you by Promatics. Cloud hosting can use US regions where data residency matters. Wherever it runs, we set up backups, monitoring and restore testing.

Prometheus in practice, and tailored to you

Prometheus is in production use today. Examples of relevant deployments are available on request through our Prometheus inquiry form.

When the standard editions are not enough, we tailor Prometheus as far as you need, from custom apps and single sign-on to document capture and AI-assisted automation. See ERPNext and Prometheus customization.